- Lack of reliable and affordable access to technology
- Lack of funding for technology
- Lack of professional development for technology use
- Lack of secure, redundant broadband capacity
- Lack of ability to share instruction site to site
In March 2009, the Yavapai County Education Service Agency and Yavapai College hosted a County Wide Technology Summit. After several presentations about programs that exist around the nation and within Arizona that provide significant educational and financial advantages, it was decided by those in attendance (20 districts, 4 colleges and universities, and 12 charters) that we needed to form an Educational Technology Consortium. The specific mission of the Consortium would be to provide funding for infrastructure that would allow shared instruction and a model of governance and sustainability to address ongoing needs such as professional development.
April 2009: A draft set of Bylaws for the Yavapai County Educational Technology Consortium (YCETC) was created by a team of administrators from Yavapai County. The Yavapai County Attorney’s Office approved the draft.
May 2009: YCETC Bylaws were provided to and discussed with, the Governing Board of each school district, college, and charter school in Yavapai County, asking if they would approve the Bylaws and join the Consortium. All of the school districts, Yavapai College, Prescott College, and 15 charter schools voted to approve the YCETC Bylaws and join the Consortium.
June 2009: A fifteen (15) member Board of Directors was elected, comprised of:
- Five District Representatives, based on Average Daily Membership (ADM),
- Five Instructional Technology (IT) staff members, elected at large,
- Five representatives from specific stakeholder groups (Yavapai College, Universities/Colleges, Education Service Agency, Charter Schools, and the Yavapai County Management Information Systems (MIS) Director.
July 2009: State of Arizona County Communications Network (SACCnet) identified in Graham County as a strategic option. Yavapai County Superintendent Tim Carter suggests statewide design. Arizona Association of County School Superintendents (AACSS), Arizona Association of Counties (AACO), and County Supervisors Association (CSA) agree to broaden network to include education as funding is identified.
September 2009: The original American Recovery and Reinvestment Act (ARRA) Grant request was submitted, with support of Government Information Technology Agency (GITA) and Governor Brewer as Arizona’s Primary Project. The grant was unsuccessful, and litigation begins.
March 2010: YCETC created two committees: Interoperability Committee and the Curriculum, Instruction, and Professional Development Committee, and a second Round of ARRA grants were written and submitted. YCETC authorized an E-Rate Consultant for all broadband needs.
April – June 2010: A second round of ARRA grants were written and submitted.
June 2010: YCETC authorizes the services of an E-Rate Consultant for all broadband needs.
August 2010: The Forest Fee Advisory Committee recommends to support a Grant Writer, election fees, and support technology, as requested by the YCETC. To increase total funding, County Superintendent Tim Carter suggests the Forest Fee Advisory Committee be disbanded and the control of funding be transferred from the County Superintendent and County Supervisors, through a formal IGA, creating the Forest Fee Management Association (FFMA).
September 2010: The FFMA IGA and Bylaws were written and approved by 25 Districts.
Also in September, U. S. Commerce Secretary Gary Locke announced that SACCnet and YCETC were successful in a $53.8 million ARRA Grant for an Arizona public private partnership with GovNET ($39.9 million in ARRA funds and $13.9 million from GovNET, the sole source provider).
November 2010: State Education Network (SEDNet) Bylaws were drafted and approved by CSA and SACCnet Board of Directors, providing statewide governance of county and regional consortiums, with one administrator and one IT person representing each Consortium.
December 2010: YCETC authorized a Administrator/Facilitator position, renews agreement for the Grant Writer, and amends YCETC Bylaws to add a representative of the Yavapai County Library District to the YCETC Board.
February 2011: The FFMA 5 Member Board was elected, using the same ADM concept as YCETC, and available funding sources were identified:
- AARA Grant, manages by SACCnet and GovNET,
- Old Forest Fees, managed by County Superintendent and Advisory Committee,
- New Forest Fees, managed by FFMA.
A new implementation schedule was established:
- Phase One: ARRA funds (within 18 months), require lease agreements and environmental approval, and will provide for colleges, high schools, JTED’s, and libraries
- Phase Two: Elementary schools
- Phase Three: Charter schools
Phases may be done together or separately.
On February 10, 201, a county-wide Technology Summit was held, hosted by Prescott College and attended by over 100 participants representing school districts, charter schools, colleges, library districts, vendors, and YCETC Board Members. The Summit provided a common baseline of knowledgek, including YCETC history, governance, funding, and possible uses of technology. Attendees, in various breakout sessions, were asked to answer three questions:
1. What benefits do you envision for your campus/school?
2. What concerns do you have?
3. What are your professional development needs?
(Please see Resources page for Summit documents.)
March 2011: E-Rate application filed, requesting funding in the amount of $956,694.20. The Interoperability Committee and CIPD Committee met jointly to review specific items discussed at the February 2011 Technology Summit and determine priorities of focus. Site lease agreement was approved by the YCETC Board.
April 2011: YCETC meets jointly with FFMA Board to discuss instructional technology needs and potential solutions, including software, hardware, infrastructure, and professional development.
June 2011: YCETC Board reviews draft of Minimal Hardware Standards document and conceptually accepts White Paper, outlining a suggested Instuctional Technology Implementation Schedule that may guide the actions of the YCETC and FFMA over the next five years. (See Resources page for White Paper document.)
July 2011: YCETC Board approves hiring of Mr. Duane Noggle as YCETC Executive Director for the Consortium.
August 2011: All leases, from phase one schools, submitted to GovNET; GovNET begins site visits.
September 2011: Annual meeting held, including election of officers. Board approves entering into Intergovernmental Agreements with Vail School District and Paradise Valley School District to conduct Technology Audit and Needs Assessments at member schools.